Cost control thanks to purchase applications
The Purchaseing module allows full management of the process of filing and approving purchase orders. BeeOffice advises the decision-maker – who is indicated in the organizational structure – on a new purchase order that requires making a decision:approval or decline. In each moment it is possible to display the current status and check, for any purchase order, who and when filed it, who performed next steps in the approval path.
How does it work?
- Fining a purchase order electronically, without the need to send e-mails or file paper documents
- Automatic forwarding of the request for approval to the relevant person – based on the organization structure
- The manager is notified via e-mail of the purchase order awaiting for decision
- Location, common for various types of requests (purchase orders, business trips, leaves) in which BeeOffice displays items requiring action
- Option of filing purchase orders for other persons
- Interface to accounting systems
- At any time, the decision-maker sees the list of all purchase orders awaiting his/her decision
- A full view of the historical and current purchase orders with option of displaying by persons requesting, organization structure elements or statuses
- Simple information on the value of purchase orders for a given period or for a given team/person in PLN also for purchase orders entered in foreign currencies – automated calculation of currency rates
- Purchase order for a license – to simplify the selection, pre-defined licenses available for ordering – based on licenses defined in IT license module.
- Option to add attachments with additional information
- Export of information to Excel for further detailed analysis
- Improving the efficiency of the process of handling purchase orders
- Automated calculation of the purchase orders to PLN
- Quick and easy display of the list of purchase orders awaiting approval
- Easy access to historical data – quick information on the value of purchase orders in a given period
- Reduced time of handling purchase orders – a single-click approval in BeeOffice
- Approval of purchase orders for IT licenses included in the process
- Pre-defined list of licenses ordering management of IT licenses in the company
- Automated e-mail notification of new and pending purchase orders
- Information on purchase orders displayed by various criteria
- Supporting detailed analysis using data exported to Excel
Do you know that...
is the number of purchases (stationeries, administrative for employees’ own needs) made on average per month by a company with 100 office employees