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SAP Business Workflow in materials management processes

Streamline processes in SAP MM

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SAP Business Workflow technology allows you to streamline the processes that have three features: they are repetitive, require involvement of many people and have a well defined sequence. These can be simple or complex processes. In SAP MM, there are at least three areas meeting the above criteria that can be significantly streamlined by using SAP Business Workflow. These are: master data creation, purchasing document release and invoice verification.
 

Creating master data

The first area in which the SAP Business Workflow technology (the workflow) can significantly improve the processes is the creation of master data. The best candidate is the process of master data maintenance for a material  in SAP. A material master record  is a central point from which default values are copied to documents and which controls the processes running in multiple SAP ECC’s modules, such as Sales & Distribution, Materials Management etc. The number of fields from individual business areas to be maintained is very large. Therefore their maintenance usually requires engaging a lot of people. Besides, material master records  are created quite often. Thus, the process is ideally suited for the implementation with workflow.

Most frequently, the process which is similar to a standard material master record  maintenance logic is implemented, consisting in a concurrent maintenance of the so called material master views. In this case, the workflow takes care of distributing the view maintenance tasks to appropriate  recipients, e.g. the Purchasing view is forwarded to a buyer, and other views to other people. The material master record is activated through an automatic status ...

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  1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
  2. The data controller is SNP Poland Sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@snpgroup.com.
  3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
  4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
  5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
  6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
  7. Personal data may be made available to other entities from the group that SNP Poland Sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. SNP Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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