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SNP InvoiceFlow

Electronic Invoice Flow (EIF) in SAP

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SNP InvoiceFlow is an SAP extension that allows the Electronic Invoice Flow (EIF) to be run entirely within the SAP system, based on the image of the document in PDF format. The solution can be used in organizations that record a large number of invoices and that want to implement a structured EIOF process, eliminating the paper document workflow.

SNP Invoice Flow supports the EIF process from receipt of the invoice (PDF file upload), through registration, accounting verification, substantive verification and financial approval up to posting.

Key features of the solution
  • The entire process is performed in the SAP system (ERP/ECC, S/4HANA) using SAP transaction, using technology SAP Business Workflow.
  • The solution can be integrated with an intelligent OCR system that automates the initial document input
  • Invoices as PDF files can also be uploaded manually into the SAP system (OAWD archiving transaction)
  • Automatic PDF upload can be done via e-mail sent from the scanner or downloaded from an FTP server (in this case, the tool can additionally download a CSV file with invoice header data and order allocations
  • The solution with CSV files is designed for the scenario of cooperation with an external scanning company delivering invoice packages, e.g. in daily cycles.
  • Archiving via the SAP ArchiveLink interface. The PDF files entered into the system are archived in an external content server (e.g. SAP Content Server, SNP ECM Content Server).
  • Finally, a workflow process is run in SAP for each PDF file uploaded.
EIF process in SAP
  1. Registration e.g. in the secretary’s office or directly in accounting department.
  2. Accounting verification consists of handling a parked document, e.g., creating an item with or without a purchase order reference and performing all those steps that are normally performed when posting an invoice in a MIRO transaction.
  3. It is possible to post a document immediately or send it back to a designated person for substantive verification (e.g. in a situation when the system has signalled quantity/price deviations).
  4. Invoices are also sent back for substantive verification when, for example, an invoice does not refer to a purchase order. The substantive verifier is then responsible for creating the post-factum purchase order.
  5. For large value invoices (configurable limit), financial approval may be required before the document can be posted
Reports

2 dedicated reports are also provided as part of the SNP Invoice Flow package:

  • Accounting report used to monitor invoices handled in the workflow process;
  • Workflow process monitoring report (e.g. verification of who is keeping workflow tasks after the deadline)
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  1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
  2. The data controller is SNP Poland Sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@snpgroup.com.
  3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
  4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
  5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
  6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
  7. Personal data may be made available to other entities from the group that SNP Poland Sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. SNP Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

Please write an email or call

E-mail office.pl@snpgroup.com
Phone +48 61 827 7000

SNP Poland Sp. z o.o.

Headquarter:
Złotniki, ul. Krzemowa 1
62-002 Suchy Las near Poznań, Poland

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  1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
  2. The data controller is SNP Poland Sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@snpgroup.com.
  3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
  4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
  5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
  6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
  7. Personal data may be made available to other entities from the group that SNP Poland Sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. SNP Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

General contact for the company
office.pl@snpgroup.com

Question about products and services
info.pl@snpgroup.com

Question about work and internships
kariera@snpgroup.com

+48 61 827 70 00

The office is open
Monday to Friday
from 8am to 5pm