All for One KSeF

Act of October 29, 2021 amending the act on tax on goods and services and certain other acts introduces the National E-invoicing System (KSeF – National System of e-Invoices), also CRF, Central Register of Invoices – Central Register of Invoices and the possibility of issuing invoices in a structured form.

This means that companies using SAP will need to integrate their finance and accounting system and allow invoices to be sent electronically via API, in the appropriate format expected  by the Polish Ministry of Finance, to the KSeF system.

the law provides that:

• Transmission of data to KSeF will be voluntary as of 1 October 2021
• Sending e-invoices to KSeF will be obligatory as of 1 January 2024

The applied approach and technologies make it possible to easily adapt the package to the needs of different customers and quickly introduce changes expected by the Ministry of Finance.

• The extractor retrieves invoice data from SAP finance and sales modules and material data. For customers who have only the SAP financial module, we additionally ensure that the system is adjusted to generate all the data needed to generate an e-invoice.
• the integration platform is easily customizable – every change to the API specification and invoice is implemented quickly and available online to all customers

We provide a solution in the Software as a Service model. As part of the subscription, we provide our customers with updates to the e-invoice message format on an ongoing basis, based on subsequent changes expected by the legislator.

Our package is based on ready-made and proven solutions that integrate the SAP systems of hundreds of our customers with the systems of public institutions in Poland and contractors. These include:

• All for One JPK and sending Standard Audit Files to the Polish Ministry of Finance
• All for One Partner Checker and verification of contractors’ data in the white list of taxpayers (API communication with the National Revenue Administration (NRA) database
• All for One ZSMOPL and reporting data on drug turnover to the system of the Ministry of Health
• All for One E-Billing Portal and making e-invoices available to customers in the webportal, as well as the Edistrada platform, which supports e-invoicing for regular business partners

An optional extension of our KseF package is a solution for handling purchase invoices. With KSeF Purchase Invoices, you can automate numerous activities related to the handling of supplier invoices, which translates, among other things, into savings in employee time and elimination of errors in the process.

An extension allows for further processing of purchase invoices after they have been downloaded to the KSEF monitor. The solution offers pre-mapping of header data from the KSEF XML invoice to SAP-specific structures and can be modified/expanded with item pre-mapping depending on the company code/supplier.