PL DE
SAP projects
World standards in project management

Dedicated Project Management Office, an implementation methodology with proven efficiency. ISO 27001 and ISO 20000 standards.

We are a consulting company specialising in SAP services, IT outsourcing and software development. We support our clients' businesses. That is the reason for our motto to be: IT makes business better

We are part of SNP Group, world leader in transformation of SAP environments

Since 1995 we have successfully accomplished hundreds of IT project in many countries worldwide.

"Better Business" is an SNP magazine for customers. Read hundreds of articles, useful in preparation and realization of IT projects.

Dlaczego uważamy, że SNP jest dobrym pracodawcą? Bo łączymy cechy rzadko spotykane w jednej organizacji - duże możliwości rozwoju, a zarazem dobrą atmosferę i elastyczność środowiska pracy. Dowiedz się więcej, na czym to polega w praktyce!

SNP InvoiceFlow

Electronic Invoice Flow in SAP

Share
SNP InvoiceFlow is a set of extensions to the SAP system that allow the Electronic Invoice Flow to be run entirely within the SAP system, based on the image of the document in PDF format archived in the SNP ECM system. Through dedicated applications (e.g. invoice slips) within the Electronic Invoice Flow process documents are preliminarily entered, assigned, verified, posted, and differences in quantities/values are explained.

SNP InvoiceFlow can be integrated with the intelligent OCR system that automates the preliminary entry of documents at the initial stage of the Electronic Invoice Flow process. The close integration with the SNP ECM system supporting the electronic processing, archiving and flow of documents and information ensures the permanent and safe archiving of documents. For users with different competencies and roles the solution offers three user interfaces (SAP GUI, SAP Portal, SAP Fiori).

The solution can be applied in all organizations using the SAP system which record a significant number of invoices and want to implement a systematized Electronic Invoice Flow process.

SNP InvoiceFlow allows you to organize and systematize the flow of documents as part of the Electronic Invoice Flow process in electronic form and to eliminate the flow of documents in paper form.

SNP InvoiceFlow consists of three basic components:

  • custom SAP components,
  • the BCC ECM archiving system,
  • the intelligent OCR system.

One of the custom SAP components is the Invoice Slip application, which is a logical overlay to the standard transactions for entering invoices in MM and FI SAP modules that allows you to run the Electronic Invoice Flow. Electronic Invoice Flow is a process in which documents (invoices/corrections) are assigned, verified, described and accepted by the relevant persons within the organization. The resulting document is made available in the Slip application as an attachment in PDF format, archived in the SNP ECM archiving system. To improve the work of persons who preliminarily enter documents, an option of integration with the intelligent OCR (optical recognition of contents of documents) system has been provided. As a result, the first steps of the process associated with the recording of the document have been automated (a slip is created automatically in the background).

The Slip has three visual layers which are designed for different target groups:

  • SAP GUI interface – for financial experts/controllers, accounting departments and also end users working in SAP GUI,
  • WebDynpro interface – for end users using e.g. SAP Portal,
  • SAP Fiori interface (UI5) – for end users using a web browser (e.g. on laptops and mobile devices).

The Electronic Invoice Flow for invoices (MM) with reference to MM purchase orders consists of the following stages:

  • scanning,
  • recording/verification,
  • posting,
  • explanation of quantity deviations (only in case of a deviation),
  • explanation of value deviations (only in case of a deviation).

The Electronic Invoice Flow process for invoices (FI) without reference to MM purchase orders consists of the following stages:

  • scanning,
  • recording/verification,
  • acceptance (a sub-process consisting of N steps of document acceptance, depending on internal arrangements of a specific company),
  • posting.

The sub-process of acceptance of documents without purchase orders is configurable using BRF (Business Rules Framework), a tool which allows you to define the number of acceptance stages, algorithms for selection of an accepting person, e.g. a CC owner, etc.

In the case of documents with reference to purchase orders, we assume that purchase orders are accepted in financial terms; therefore, only the explanation of deviations is provided in SNP InvoiceFlow.

The solution is compliant with the requirements of SOX and the Separation of Duties (SoD) concept. A strict separation between persons who record documents and those who post them is ensured.

With SNP InvoiceFlow, the process of recording documents is faster, better documented, with a full control of the document processing stage. Thanks to this solution, documents are always verified and correctly assigned, which speeds up the payment process, affects the cash flow of the organization and has a positive impact on relationships with suppliers.

As part of the standard SNP InvoiceFlow license, the customer receives:

  • a fit & gap analysis (2 business days),
  • installation of SAP components,
  • installation of SNP ECM.

Due to the scalability of the product, it is optimal to carry out a fit & gap analysis, e.g. mapping the diversity of accounting scenarios resulting from the fact that the acceptance of economic events is complex and divided into stages.

The installation of an intelligent OCR system is optional and requires additional licenses for the solution recommended by SNP Poland.

Share

Contact form





  1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
  2. The data controller is SNP Poland Sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@snpgroup.com.
  3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
  4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
  5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
  6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
  7. Personal data may be made available to other entities from the group that SNP Poland Sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. SNP Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

Please write an email or call

E-mail office.pl@snpgroup.com
Phone +48 61 827 7000

SNP Poland Sp. z o.o.

Headquarter:
Złotniki, ul. Krzemowa 1
62-002 Suchy Las near Poznań, Poland

How can we help?
Write us
Send email
Call us





  1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
  2. The data controller is SNP Poland Sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@snpgroup.com.
  3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
  4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
  5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
  6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
  7. Personal data may be made available to other entities from the group that SNP Poland Sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. SNP Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

General contact for the company
office.pl@snpgroup.com

Question about products and services
info.pl@snpgroup.com

Question about work and internships
kariera@snpgroup.com

+48 61 827 70 00

The office is open
Monday to Friday
from 8am to 5pm